Chapter Ⅰ. Title

Article 1. This society shall be called “Green Hills Science College Cancer Awareness Society (GHSC CAS)” and shall constitute a section of the Green Hills Foundation (Reg. with Govt. of AJ & K), and Green Hills Science College (Reg, with Educational Directory of AJ&K and UICC).

Chapter Ⅱ. Purpose and Activities

Article 2. The purpose of this society shall be to raise awareness against cancer.

Article 3. The society shall engage in the following activities to achieve the purpose of the preceding article.

1. Hosting of an Annual Meeting and other meetings
   2. Publishing newsletters of the society to update and educate the members
   3. Others (Seminars, lectures, world cancer day celebration and cancer awareness week etc)
2. Participation in annual meetings and seminars held by the UICC

Article 4. The executive office of the association shall be located in the Green Hills Science College Muzaffarabad, Kashmir Pakistan.

Chapter Ⅲ. Membership

Article 5. Persons wishing to be admitted to the society must obtain a recommendation from a Councilor or honorary member, submit an application to the association’s executive office with said recommendation attached, and pay the annual dues for that year. If a member wishes to withdraw from membership, the member shall report that intention to the association’s executive office together with the reason for withdrawal. However, such members are liable to complete the payment of any unpaid dues.

Article 6. Members are obliged to pay annual dues by the end of May each year.

Article 7. Members are entitled to receive the society’s newsletters and may attend the Annual Meeting and other academic meetings to present their activities report or make comments. Members may stand as candidates to become Councilors of the society if they meet separately established fixed conditions.

Article 8. The society may take disciplinary action such as expulsion from the association in light of the “Regulations on Disciplinary Action of “Green Hills Science College Cancer Awareness Society (GHSC CAS)   against members who violate the society’s bylaws, or dishonor or undermine the credibility of the society.

Article 9. A member who has made a great contribution to raising awareness against cancer in Kashmir and Pakistan may be recommended to become an honorary member of the association based on a resolution of the Board of Directors.

Chapter Ⅳ. Officers

Article 10. The association shall appoint the following officers.

1. President (1 person)
2. Vice-Presidents Several
3. Board of Directors (25 people)
4. Auditors (2 people)
5. Councilors (institute councilors and regional councilors)
6. Secretaries
7. Chief coordinator (1 Person)
8. Coordinators (Several)
9. Consultants (several)
10. Editor-in-Chief of the newsletter
11. Language interpreters/Editor

Small proportion of members (Not to exceed 10% of the number of members)

Article 11. The President shall represent the association, control general affairs and preside over the Board of Directors. The term of office of the President shall be 5 years and the President may be re-elected for a maximum of 3 terms.

8.

Article 12. The President of the society shall host the Annual Meeting and act as Chairman at meetings of Councilors, and general assemblies of members.

Article 13. The President shall nominate a member of the association to be Editor-in-Chief of the newsletter of the society and after the nomination has been discussed by the Board of Directors and the President has obtained the approval of the Board of Directors, the President shall report the appointment to a meeting of the Councilors. The Editor-in-Chief of the newsletter shall take overall charge of the editing and publication operations of newsletter of the society. The term of the Editor-in-Chief shall be stipulated separately. This term shall not be subject to the time limits set for the Board of Directors established in Article 19.

Article 14. The Vice-Presidents (several in number such as those in charge of academic affairs and financial affairs) shall assist the President in the performance of association work. The President shall nominate Vice-Presidents from among the members of the Board of Directors and the Vice-Presidents shall be appointed upon approval of the Board of Directors. If the President is unavailable, senior Vice-President shall act as President. The term of office of a Vice-President shall be 3 years and a Vice-President may be re-elected for a maximum of two terms. However, if a Vice-President is disqualified as a board member, the association shall terminate the term of office of a Vice-President immediately.

Article 15. Councilors of at least 6 years’ standing may stand as candidates to become Directors. The 6 candidate Directors who receive the most votes in a poll of Councilors shall be selected as candidate Directors for the following term. The term of office of a Director is 3 years and new Directors are elected each year to replace one-third of the current Directors. Directors may serve for a maximum of two consecutive terms. If a Director has served for 6 consecutive years, he or she shall be ineligible for election as a Director for 1 year, but shall be eligible for election the following year.
[Supplementary rule: When a Director reaches the mandatory retirement age before finishing the term of office as a Director, the person who received the highest number of votes among the unelected candidates in the election of Directors for that year shall be elected to serve as Director for the remainder of the retiring Director’s term. If multiple directors reach mandatory retirement age leaving unfinished terms of varying length, the people who received the highest numbers of votes among the unelected candidates in the election of Directors for that year shall serve out the remaining terms, with those who received the highest numbers of votes serving the longest terms in descending order of votes received.]

Article 16. The Auditors shall carry out the following duties.

(1) Audits of the financial affairs of the association

(2) Audits of the execution of work of Directors

(3) If there are recognized to be any matters in violation of the law, the Articles of Incorporation or acts of endowment, or any significantly unreasonable matters in regard to the financial affairs of the society or the execution of work, the Auditors shall report to a meeting of the Councilors and the government agency in charge.

(4) The Auditors shall convene a meeting of the Councilors if such is required in order to make the reports stipulated in the preceding item.

(5) The President may appoint a Special Auditor as required. Furthermore, the Auditors shall attend meetings of the Board of Directors in order to fulfill their duties. The Board of Directors shall nominate Auditors from among the Councilors of the association and the Auditors shall be appointed upon approval of the Councilors. The term of office of an Auditor shall be 3 years and Auditors shall not be prevented from reappointment.

Article 17. The Councilors of the association shall organize meetings of the Board of Councilors and discuss and determine important business of the society. Councilors shall be selected by the Board of Directors in accordance with separately established detailed regulations and approved by the Board of Councilors. The term of office of a Councilor shall be 3 years and Councilors shall not be prevented from reappointment.

Article 18. The Secretaries shall assist the President of the society. The Secretaries shall be selected by the Board of Directors following their recommendation by the President of the society. The Secretaries of the society may attend meetings of the Board of Directors and the Board of Councilors.

Article 19. Officers shall reach the mandatory retirement age on December 31st of the year in which they become 65 years old. However, the President may serve even if more than 65 years of age.

 Article 20. In principle, the Annual Meeting, the meeting of the Board of Councilors and Board of Directors are held once a year and hosted by the President of the society

1. Annual Meeting: The Annual Meeting is held once a year under the President of the society. The Vice-President in charge of academic matters shall participate on the Program Committee of the Annual Meeting.
2. Board of Councilors: A meeting of the Board of Councilors is held at the time of the Annual Meeting, with the President of the society acting as Chair. The outcomes of the Board of Directors, audit results and various other items are discussed and determined at this meeting. A quorum of not less than two-thirds of Councilors (however, letters of proxy are accepted) is required for the establishment of this meeting and decisions require the approval of a majority of attendees. The society may hold extraordinary meetings of the Board of Councilors upon request of the President or upon decision of the Board of Directors. The following matters must receive the resolution or approval of a meeting of the Board of Councilors

(1) Business
(2) Budget and account settlement
(3) Revisions of the association’s bylaws
(4) Other important items

Article 21. The Board of Directors shall establish various committees to promote the activities of the organization.

Article 22. The President may convene meetings of the Board of Directors as required.

Article 24. The business year of the association shall start on January 1 and end on December 31.

Article 25. The association shall be financed by annual dues, various subsidies and donations. The settlement of balance for each financial year shall be audited by the auditors and the results reported to a meeting of the Board of Directors. The settlement of balance shall be approved by the Board of Councilors and reported to the general assembly of members.

Article 26. The membership dues of the association shall be stipulated separately.

These bylaws shall take effect on May 1, 2017

Internal bylaws

1. Membership Dues

The annual membership dues of the “Green Hills Science College Cancer Awareness Society (GHSC CAS) shall be (insert table of dues). (Honorary Members shall be excused from the payment of annual dues.)

2. Councilors

1) Qualifications of Councilors People who meet all of the requirements below may stand as candidates to become Councilors after completing the designated procedures.

[1] Member of the “Green Hills Science College Cancer Awareness Society (GHSC CAS) for at least 2 years

 [2] Presentation of a paper at the Annual Meeting in the last 2 years

2) Method of election of Councilors

[1] Candidate Councilors shall deliver a Candidate Councilor Notice to the Executive Office by the deadline by either direct application or recommendation.

[2] Councilors of at least 2 years standing may recommend 1 candidate Councilor and Directors may recommend up to 3 candidate Councilors each year. However, in order to rectify imbalances among Councilors on the Board of Directors, Directors may recommend a further 2 candidates from stipulated regions and specialist areas, etc.

[3] Candidates (both direct applicants and recommended candidates) shall submit the designated notification forms to the Executive Office. The Executive Office shall prepare a list of Candidates and deliver the list to each Director. Each Director shall choose and recommend the number of people that the Board of Directors determines from among the candidates to become new Councilors on the list.

[4] The Board of Directors shall make the final determination of candidates to become new Councilors and report the results to the Board of Councilors.

3) Rights of Councilors

[1] Recommendation of new members

[2] Voting in the election of Directors

[3] Voting rights on the Board of Councilors

[4] Recommendation of candidates for the President of “Green Hills Science College Cancer Awareness Society (GHSC CAS)”

[5] Recommendation of 1 candidate to become a new Councilor

[6] Becoming a candidate Director

(7) Chairing a local meeting of members

4) Duties of Councilors

[1] The society shall evaluate Councilors for reappointment with reference to the state of recommendation of members, voting in the election of Directors, attendance on the Board of Councilors and presenting activities report in annual meeting, etc. organizing activities and editing newsletter is a mandatory requirement for Councilors.

3. Election of Directors

If the number of candidates to become Directors is insufficient, all candidates shall be elected and a supplementary election shall be held with the approval of the Board of Directors.

4. Various committee activities

The society shall establish committees (standing/ temporary) based on resolutions of the Board of Directors in order to execute the business of the society smoothly. Furthermore, the abolition and alteration of committees shall be carried out based on the resolutions of the Board of Directors. The Chair of a committee shall be determined by the Board of Directors and the Chair shall appoint committee members. (In principle, being a member of the association is a condition for being a member of a committee.)

Standing committees

1) Award and Prize Selection Committee

2) Finance Committee

3) Public Relations Committee

4) Internationalization Committee

5) Ethics Committee

6) International Sessions Organization Committee (newly established in 2008)

         Temporary committees (past record to 2007)

7) Bylaws Committee